Secretarial Studies

14195292_649778841854684_8475610146114370138_oNext starting date for 2018:

April 9, 2018

Program objectives

To develop in the students the competencies required to apply the following principles, rules and methods: integrate harmoniously into the school and work environments; to proofread business texts; to apply a keyboarding technique; to manage administrative information; to understand and identify various management approaches to quality; to manage their time; to design the visual format of a document; to write business correspondence; to use database software; to use the basic functions of word processing software; to use the basic functions of spreadsheet software; to use the advanced function of word processing software; to use telecommunication tools; to communicate in a business in an office setting; to handle bilingual communications in an office setting; to produce and receive business correspondence; to produce documents; to handle requests regarding labour laws; to update files; to prepare business meetings; to carry out common and periodic accounting tasks; to produce business correspondence in French; to translate business correspondence into French.

Admission conditions

To be eligible for admission to this program, candidates must meet one of the following requirements:

Persons holding a Secondary School Diploma or its recognized equivalent, for example, an Attestation of Equivalence of Secondary V studies, or a postsecondary diploma such as the Diploma of College Studies or a Bachelor’s degree
OR
Persons who are at least 16 years of age on September 30 of the school year in which their training is to begin and have earned the Secondary IV credits in language of instruction, second language, and mathematics in the programs of study established by the Minister, or have been granted recognition for equivalent learning
OR
Persons who are at least 18 years of age upon entry into the program and have the following functional prerequisites: the successful completion of the General Development Test (see the following table), or recognition of equivalent learning
OR
Persons who have obtained Secondary III credits in language of instruction, second language and mathematics in programs established by the Minister are required to pursue general education courses, concurrently with their vocational training, in order to obtain the Secondary IV credits they lack in language of instruction, second language, and mathematics in programs established by the Minister.

Targeted professions (Link to Emploi Québec’s IMT En ligne)

Administrative assistants (1241)
Administrative officers (1221)
Data entry clerks (1422)
Executive assistants (1222)
General office support workers (1411)
Personnel clerks (1415)
Receptionists (1414)

Functional prerequisites

A person who has reached the age of 18 can be admitted to a program of study leading to a Diploma of vocational studies (DVS) based on functional prerequisites. These prerequisites, in place for those aged at least 18 years at the start date declared for the vocational training program, are: successful completion of the general development test (GDT) and obtaining and passing the tests relative to the specific prerequisites in the language of instruction and mathematics, if applicable.

This table indicates the new course codes for common core basic education (CCBE) and diversified basic education (DBE) required for the specific prerequisites in the language of instruction and mathematics for the targeted program of study. In the cases where the new course codes for the CCBE and the DBE are in progressive implementation, the old codes are indicated in parenthesis and are still valid. The equivalent course codes in basic education in the youth sector are also indicated in the table. When a DVS does not require any specific prerequisites in the language of instruction or in mathematics, a (-) will be displayed in the appropriate field. Please note that the functional prerequisites do not apply to the attestation of vocational specialty (AVS) programs.

Specific prerequisites
Language of instruction Second language Mathematics
Adults Youth Adults Youth Adults Youth
- -  -  - - -

Program content

Code Statement of competency Hours Credits
960-011 Determine their suitability for the occupation and the training process 15 1
960-025 Apply a keyboarding technique 75 5
960-036 Proofread business texts 90 6
960-044 Manage administrative information 60 4
960-056 Use the basic functions of word processing software 90 6
960-066 Compose and format business correspondence 90 6
960-078 Carry out common accounting tasks 120 8
960-082 Use database software 30 2
960-091 Understand and identify with various management approaches to quality 15 1
960-104 Carry out periodic accounting tasks 60 4
960-112 Communicate in an office setting 30 2
960-122 Use telecommunication tools 30 2
960-135 Handle bilingual communications in an office setting 75 5
960-146 Produce and receive business correspondence 90 6
960-154 Use the basic functions of spreadsheet software 60 4
960-162 Manage their time 30 2
960-176 Produce business correspondence in French 90 6
960-182 Handle requests regarding labour laws 30 2
960-194 Translate business correspondence into French 60 4
960-204 Use the advanced functions of word processing software 60 4
960-214 Design the visual format of a document 60 4
960-225 Produce documents 75 5
960-232 Prepare business meetings 30 2
960-241 Update files 15 1
960-252 Use job search techniques 30 2
960-265 Enter the workforce 75 5
1485 99

Duration: 15 months